Resume - Executive Assistant | Secretary

 
(Keywords : Ms Office, Steno)
  
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  Candidate Details
Position Sought :
Executive Assistant | Secretary
Age :
42 years     Experience : 20.0
Qualification :
B.A.Ruia College, mumbai 
Diploma in HR Management from Welingkar College 
Preferred Location :
Hyderabad, Mumbai
Job Category :
HRD/Training/Admin./Legal
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Resume

Babita Vanga

Work Experience
KEC International Limited (May 2011 Till date)
Water SBU

Designation : Executive Assistant

Reporting to Chief Executive (CE) -Water SBU. Checking & replying to his mails. To do the follow-up of his tasks/ instructions/ duties assigned to me. Taking dictations and planning of meetings/ conferences and maintenance of time schedule & CEs schedule priorities management. Individual correspondence, Co-ordination with different departments in the company.

Updating Business card folder & attending visitors, directing various queries to respective authorities. Circulate Agenda, and make Minutes of meeting. Coordination with the department officials for all the deliverables.

Making Power Point Presentations, compiling data. Filing and paper maintenance and custody of confidential files. Calendar management.

Support the CE in the preparation and presentation of reports, proposals, budgets and related activities in servicing and developing contracts and relationships with Partners.

Prepare and assemble other information to be submitted with the proposal, such as project organization chart, personnel resumes, budget, corporate safety information and schedules.

Work closely with the CE to ensure that all projects and contracts are up to date and outlining progress on all projects.

Pro-actively communicate with other Project personnel to help with time sensitive projects.

Travel arrangements and seeking confirmation of travel arrangement and car and hotel booking. Co-ordination of travel arrangements of the team. All expenses and bills maintenance of CE. Arrangement of forex/ visa formalities/ foreign tour requirements/ travel insurance/ sim card.

Coordination with A/ c Dept. for Reimbursement of Monthly expenses. Making travel expense statement & necessary requisitions. Maintaining personal records of CE (claims, reimbursement, timely follow-up with regards to his utility bills and credit cards etc)

Provide administration & supervisory support in all matters pertaining to printing, stationery etc. to whole dept.

Essel Infraprojects Limited Since October 2007 April 2011
Involved in Infrastructure, Entertainment sector, Hotel industry

Designation : Personal Secretary to CEO

Secretarial Functions

Reporting to CEO. Provision of administrative and secretarial support involving handling of top and confidential correspondence, sorting mails and attending visitors, directing various queries to relevant departments.

Taking Dictation in shorthand. Individual correspondence, Co-ordination with internal branches and other secretarial work.

Extending administrative support for existing and new projects and furnishing reports and records to top management for expediting decision making procedure, assisting conferences and meetings for top level management as well as general get together for creating a positive work environment.

To arrange meetings and travel arrangements for the CEO. To route reports, interoffice Memos, letters, documents etc. internally and externally to/ CEO. To handle self correspondence draft response to mails/ emails as advised/ required by CEO.

Powerica Limited December 1994 till September 2007
Manufacturers and distributors of Cummins Diesel Generators

Designation : Steno Secretary

Secretarial Functions
Reporting to the Managing Director & Director (Sales). Taking Dictation in shorthand. Individual correspondence, Co-coordinating with Customers and Factory regarding despatch of material, payments and Complaints. Co-ordination with internal branches and other secretarial work.

General Administration
Registering Orders, Preparing schedules, generating proforma invoices, for the various customers, clients towards supply of generating sets. Preparing various statements of production/ dispatch also statements for specific rating DG booking. Statements mentioning DG Sets which have been dispatched in particular months.

Providing monthly order registers to our Principals [Business Associates]. Preparation of Quotations, tenders, etc. Handling Daily correspondence, Co-ordination with site engineers. Handling files Inward and Outward Registers.

Recovery of outstanding dues from the defaulting customers. Provision of administrative and secretarial support involving handling of top and confidential correspondence, sorting mails and attending visitors, directing various queries to relevant departments.  
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