Job profile:
Responsible for upkeep of the MD office
Responsible for overall secretarial support to the MD office viz; minutes of meeting, fax, email, etc so as to ensure smooth flow of work
To manage the MD appointment desk/ calendar
Internal & external liaison, coordinating all necessary office as well as business transaction on behalf of the MD
Act as an effective interface with business partners, prospective clients
Ensure utmost confidentiality and integrity of operations
Handle independent correspondence
Manage data/ department filing/ document management
Manage MD telephone desk
Handle work scheduling, scrutinizing of documents/ paper
Responsible for Guest Hospitality
Organize and prepare for meetings
Responsible for travel management of MD and research team
Coordinate with accounts for vouchers/ payments
Stationary management for the research & sales team
Organizing conferences/ presentations/ meetings
Coordination/ follow-up with Departments/ Branches for timely execution of tasks.
Preparing Reports/ MIS/ Presentations
Tour arrangements
Renewal of memberships of professional bodies/ associations and other Administrative work
Other assignments given from time to time
Assisting Research and Sales team in their day to day activities
Contacting Analysts from Different Companies
Courier arrangements National/ International Labelling/ Company data required to be sent to different party updating the records
Fixing Appointments/ Dairying for Analysts/ conference calls
Ordering Books/ Magazine collection/ distribution/ documentation for the Department
Maintaining contact directory
Act as a single point contact to MD office

Candidate Profile:
Position is open for Male/ Female candidates
Age preferably below 40 years
Must have multinational work experience preferably as Executive Assistant to MD
Must be open to travel as and when required alongwith the MD

Qualification: Any graduate from a reputed university and/ or Davars College Secretarial Course

Experience: 5+ years of relevant experience

CTC: Not a constraint, depending on experience and talent

Job Location: Mumbai

P. S. : Though the company has a 5 day week, some extra hours may need to be put in.

If you feel the profile suits you, please feel free to revert back to me with your updated resume, current and expected CTC.

Position is open for Male/ Female candidates
Age preferably below 40 years
Must have multinational work experience preferably as Executive Assistant to MD
Must be open to travel as and when required alongwith the MD