| Candidate Profile Secretarial Requirements
The duties required include:
Opens, scans or reads and distributes mail and email
Composes official correspondence for supervisors signature and disposes of routine correspondence.
Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
Receives visitors; answers inquiries personally or refers to appropriate official.
Arranges for special conferences and meetings
Advises Director of commitments and their priority level
Arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
Organizes all receipts and official documents
Coordinate the Directors schedule and update his calendar accordingly.
Participate in other activities at the discretion of the Director.
Knowledge, Skills, and Abilities required include:
knowledge of the procedures and techniques of business communications, both oral and written
ability to pay attention to detail as well as multi-task on different projects simultaneously
knowledge of spelling, punctuation, business English, office methods and computer operations
competence in basic computer programs such as Microsoft Office Word, Excel and Outlook
skill to type accurately from a plain copy at a rate of fifty words per minute
strong organizational skills
ability to handle confidential work with tact and discretion
ability to work flexible hours
ability to exercise judgement in interpreting and applying rules or policy
ability to establish and maintain working relationships with others
must have a minimum of a completed college (bachelors) degree |
