Key Experience

Fifteen years experience in Secretarial & Office Administration

Educational Qualification
B. Com (1994)
Gurunanak College
University of Madras, INDIA

Technical Qualification
Completed DISM (Diploma in Information and Systems Management) in APTECH
Completed Typewriting English Higher Grade
Completed Typewriting Tamil Lower Grade
Completed Shorthand English Lower Grade (Capable of writing 100 words per minute)

Others

Undergone ISO 9001 V 2008 training
Attended various training courses like communication skills, Winning attitude, Assertiveness and Advanced secretarial training
Passed Rashtra Basha in Hindi

Computer Knowledge

Very much familiar in
Microsoft word 2007
Microsoft Excel 2007
MS Power Point 2007
MS Project 2007
Microsoft Outlook 2007
Micrography Flow Charter
Microsoft Visio
Adobe Page Maker
Adobe Photo Paint
Corel Draw
Much familiar with working in LAN environment

Employment Profile

Organization : ETA Ascon

Designation : Executive Secretary cum tenders coordinator

Period : Since 23rd May 1998 till 31st August 2009.

Nature of work
Office Administration
Word Processing of entire office
Preparing Pre-Qualification document and sending it to various new clients & Government departments as & when required.
Arranging Bank Guarantees for various tenders in coordination with estimation department.
Sending enquirers to various nominated vendors and obtain quotes for various Facilities Management projects
Preparing proposals/ offers for various tenders and clients, Preparation of Client Agreement and Sub Contract Agreements.
Preparation of schedules for various Projects using Microsoft Projects software. Keeping track of appointments of DGM and Sending/ receiving emails.

Preparing Minutes of Meeting, Preparing Sales Reports, Monthly Reports and Weekly Reports for clients, Organizing Meetings, Preparing of invoices, Maintaining files as per ISO 9001 - 2008 procedures and drawing control.
Coordinating for organizing seminar in Dubai World Trade Convention Centre along with group companies
Preparation of several types of Organization Chart for various Projects & Tenders using Micrografx Flow charter software.
Interacting with Personnel Department for arranging visas for newly recruited technicians and sending necessary papers for processing visas. Also coordinating with Bombay and Madras offices regarding recruitment as and when required.
Assisting Administrative Officer in getting passport and leave settlement for staff and technicians in coordination with Personnel Department for their vacation.
Organizing travel booking and accommodation for Senior Managers for their international tours.
Coordinating with Qatar & Indian offices as and when required.

Languages Known : English, Tamil and Hindi