Present Company : IBM India Pvt Ltd. (under WDC (P) ltd payroll)
Location : kolkata, India Industry : IT-Software.
Project : Resource Operation & Excellence project of Umbrella project GSEI (Global Service Excellence Initiative) of Johnson & Johnson, America.
Designation: PMO (Project Management officer)
Duration : From July 2008 to till now
Responsibility in IBM India Pvt Ltd

Project: --Timesheet* Validation.
(* Timesheet is a file in. xls format, in which the all resources Worked hour, Project name, skill, billing period, Sow# etc mentioned for a month for a particular project. )
Collection of Timesheet :---
1)Collection of timesheet from different vendor with different Operating Company wise on monthly basis.
2)Giving reminder when vendor is delaying to give timesheet for the current month. And also follow up for timesheet of previous month, if any thing is pending.
Track of Receiving :--
3)Tracking & Tally the received timesheet with the previous months no. of timesheet. Inform Vendor & ask for the clarification about timesheets, which havent got in current month.
4)Checking & reviewing all the timesheet with correct Sow# (Statement of Work). Inform vendor if any update require regarding SoW#, Employee name, hours, location etc.
Processing :---
5)Shorting the timesheet based on Delivery Manager who will approve the timesheet based on different Operating Company.
6)Shorting the timesheet by GOC also.
7)Highlighting those resources data whose work hour is more than standard hour in a month.
Send for approval :--
8)Send the timesheet file(. xls) to the respective Delivery Manager via email for approval within a range of day.
Issues handling :---
9)If any issue regarding discrepancy in timesheet arises, address those issues to the Vendor for better clarification & updated timesheet.
10)After collecting & rechecking the updated timesheet from the Vendor, send those timesheet again to Delivery Manager for approval.
11)If any DM do not reply & approve any timesheet, As per norm, assumed it as default approve. and Keeping the track of default approval for follow up later.
Tracking records &update :--
12)Keeping a track of mail send for approval, follow-up, issue arise, issue pending to Vendor for updation approval received, Default approval.
Reporting & suggestion:--
13) Sending a short, simple & Consolidated Report with chart to manager on Process Status at each day end.
14) Sending a descripted report with chart of Process progress to manager on end of each week.
15)Sending project status from different angle, like report by DM, Report By OpCo, By month, etc.
16) Giving suggestion on Process Improvement to the manager.
Past Company :Nokia Siemens Networks India Pvt Ltd. (NSN IPL)
Location:kolkata, India
Industry:Telecom Industry.
Project:Turnkey project of BSNL, MTNL, Bharti Airtel.
Designation: Commercial & Logistics Assistant
Duration :From Jan 2007 to June 2008
Responsibility was in NSN IPL

A. Invoicing related works:
1. Collection of Purchase Order (PO) form Logistics department.
2. reparing Central Excise Invoice (like; HW, SW, Trading) and Non Excise Challans in MS Excel in accordance with the Purchase Order for delivery to Customers.
3. Preparing Annexure (in MS Excel ) of material to be dispatch through an Invoice.
4. Sending mail to Corporate Office for CST percentage of loose orders dispatch which is not mentioned in PO.
5. Collection of Ref. Invoices for making Not For sale Invoices.
B. SAP Exposer ( Module - SD ) :
1. Ensuring Materials Line Costing/ Correct tax District/ Payment term code.

2. Post Goods Issue (PGI):- Issue the required Qty from required material line for a particular Invoice from goods issued by Store Dept & reverse of PGI.

3. Creating & rectification of Proforma Invoice.

4. Final posting of Invoices in the system (SAP) in accordance with Excise series no & Purchase Order.

5. In case of Trading Invoices, taking download of Duty from system (SAP) for a particular Trading material line.

6. Utilization of Duty (i. e. paying excise duty through SAP).

7. Obtaining Debit Serial no of Trading Invoice after Invoice posting from the SAP.

8. Creation of Invoice under Rule 3(5) of Cenvat Credit Rule, 2004 (For NFS Inv).

9. Matching the SAP generated Invoices no with the physical Invoice no.

C. Transport Arrangement for Invoicing :

1. Taking quotation per truck from all transporters for a certain consignment.
2. Viewing different angle & factor, Considering a transporter, inform about vehicles & labour (for loading) reporting.
3. Collection of Vehicles & Consignment note number form transporter/ Courier (for small consignment).