Objective:

To become a proactive and promising Confidential Secretary in an organization, where my potential and experience is effectively utilized to achieve organizational goals and get graduated to lead an enterprising HR team.

Professional summary:

Company & Designation Period
M/ s. Brakes India Limited.
Secretary (Confidential). 21. 08. 1996 -Till date.
(11 Year 11 Months)
M/ s. Tega India Limited.
Secretary to General Manager. 01. 06. 1993 20. 08. 1996.
(3Years 3 Months)
M/ s. Antrieb Technik Private Limited.
Stenographer. 08. 02. 1991 31. 05. 1993.
(2 Year 3 Months)
M/ s. Indian Engineering Industries.
Stenographer. 15. 12. 1989 07. 02. 1991.
(1 Year 3 Months)

Educational Qualifications

B. Sc (Mathematics) April-2000 with 73%.
St. Josephs College (Autonomous), Trichy.

Skill set

English Typewriting Higher Grade.
English Shorthand Higher Grade.
Traits

Dependable, hardworking and has perseverance to stay focused towards the goal.
Well organized and self-disciplined to accomplish assigned tasks in time.

Major Responsibilities in Present Employment

Preparing Independent Correspondence and responsible for inward communication.

Maintaining inclusive documentation system.

Preparing Meeting schedules and organizing meetings.

Organizing domestic and overseas business visits.

Organizing Domestic and Overseas Customer and Supplier visits.

Up-keeping of various office equipments for uninterrupted availability.

Creating database of customers, suppliers, consultants etc.,

Creation and modification of vendor schedule agreements in SAP.

Collection and maintenance of MIS documents.

Communicating with the mobile service providers and sorting out commercial issues.

Achievements.

Introduced live Capital Revenue expenditure proposals tracking system.
Established an effective filing system for quicker retrieval of documents.
Improved the uptime of office equipments by 15% - Breakdown calls reduced.
Reduced communication costs by Rs. 5000 per month.
Introduced an easy and quick documentation retrieval system.
Reduced mobile bills cost by Rs 3000/ month by effective monitoring.

PREVIOUS EXPERIENCES

Tega India Limited, Chennai. (01. 06. 03 to 20. 08. 1996).

Preparing Independent General Correspondence.
Attending tender openings and preparing comparative statements.
Interacting with overseas principals for timely response to clients queries.
Following up Export consignments from documentation to getting proof of exports.

Antrieb Technik Private Limited, Chennai (08. 02. 1991 to 31. 05. 1993).

Preparing visit reports, quotations, tender documents and Debit Notes.
Preparing entire documentation from Invoicing to submission to Bank.

Indian Engineering Industries, Chennai. (15. 12. 1989 to 07. 02. 1991).

Reorganizing the entire filing system.
Preparing entire despatch documentation.
Preparing Accounts Receivables and Commercial Tax Forms Receivables statements.

Trainings attended

Role of Modern Executive Secretaries.
Awareness session on ISO/ TS 16949.
Awareness session on ISO 14001.
Introduction to Seven QC Tools.

Personal details:
Date of Birth: 2nd April 1968.
Marital Status: Single.
Languages known: Tamil & English.
Date: 30. 11. 2008 S. RAVISHANKAR