PROFESSIONAL EXPERIENCE:

1- May, 2008 till date SAUDI OGER LTD., (Construction Division) Riyadh, K. S. A

Office Manager (Reporting -> Project Director)

A- Maintain Office Services :

Main Activities :

Design and implement office policies
Establish standards and procedures
Organize office operations and procedures
Supervise office staff
Time sheet
Control correspondence
Review and approve supply requisitions
Maintain office equipments
Coordination with Human Resource for new recruitment which includes interviews also
Controlling office drivers, and transportation

B- Supervise Office Staff :

Main Activities :

Assign and monitor clerical and secretarial functions
Train the people as per office requirement
Supervise staff
Evaluate staff performance
Coaching and disciplining staff

C- Maintain Office Records :

Main Activities :

Design filing systems
Ensure filing systems are maintained and up to date
Ensure protection and security of files and records
Keeping backup (hard & soft copies) and dispose useless records or files
Ensure personnel files are up to date and secure
To maintain privacy and security of Hiring File (for new employees)

Perform other related duties as required.

2- Dec, 2007 April, 2008 Automation Industry Association New Delhi

Administrative Officer ( Reporting -> Director of AIA)

 AIA is a co-operative initiative launched by global leaders like ABB, Emerson, Honeywell, Invensys, L&T, Rockwell, Siemens, Yokogawa. A vibrant, forward looking platform for Automation suppliers, System Integrators, Consultants and service providers.

 During my five months, I worked for two major seminars:

Automotive Tech, Mumbai
Pharma Tech, Hyderabad

I was assigned entire communication channel for seminar Automotive Tech held in Mumbai and Pharma Tech in Hyderabad. I was solely responsible for sending out invitations and follow-up with leaders/ representatives including CEOs and MDs of various companies involved in automation business. The participant companies were TATA technologies, Mahindra & Mahindra, TVS Motors, ABB, L & T, Siemens, Ranbaxy, Dr. Reddys, Biozeen, Pharmexcil etc. (More than 50 companies)

 I used mail merge feature of MS-Word in conjunction with Gmail and MS-Outlook as email-client/ database.

 Upgradation of association's website and to convert the presentation papers of speakers in PDF Format and upload them on the website. This also comprises of picture gallery consisting pictures from the latest event.

 Upgradation & maintenance of all records and documents of the association.

 General administration of association, including maintenance of accounts.

 Regular liaison with AIA Executive Council & Members.

 Managing the association database and electronic communication channels.

3- Mar, 2002 June, 2007 SAUDI OGER LIMITED Jeddah, Saudi Arabia

Senior Administrator( Reporting->Unit Manager)

 Using a range of office software, including emails, spreadsheets and database
 Maintain filing system
 Supervise and control clerical and secretarial staff
 Developing and implementing new administrative systems, such as record management
 Maintaining and approving the supplies of stationery & office equipments
 Carrying out staff appraisals, managing performance and disciplining staff
 Correspondence foreign and local suppliers for purchasing purposes.
 Personnel Affairs and application processing of all employees on administrative level.
 Managing a team of technicians for 15 different services like A. C., Plumbing, Electric, Electronics, Housekeeping, Telecom, Fire & Safety, R & R etc., and providing the services as per clients requirement.
 Computerized Inventory Control and coordinating with regional store and creating reports accordingly.
 Organizing seminars and meetings.
 Monthly payroll preparation.
 Creating monthly statistics of actual manpower, monthly overtime, attendance and vacation of employees.

4- Jan, 1997 Dec, 2001 Indian Institute Of Computer Education Pilibhit, India

Marketing Manager

 Survey of corporate offices and understanding their needs.
 Maintained the accounts on daily basis.
 Motivating professionals to upgrade their computer skills.
 Correspondence with regional and head office and preparing royalty statements and establishing contracts.
 Handling all the administrative activities for IICE and managing the office work in MS-Office.